epiCon AMC
epiCon AMC is the solution for your daily disturbance with time management, small office stuff, payroll hassles, eMail flood, accounting annoyances and all the other things which make life harder. We just take care of all those things and you can concentrate on growing your association and your daily job. Whatever your association's need is we have it in our portfolio. We receive and record your new member application, send welcome letters, maintain the membership directories, process dues payments and report on membership status and development. epiCon AMC also develops and constantly updates your membership database. We establish your educational programs, maintain your calendar of seminars and create certification benchmarks in close collaboration with you. And as epiCon's roots are in the congress and tourism industry, who knows better than us how to plan and deliver a perfect meeting, great event or even your annual congress? We support you with full scope service from planning and bidding to sponsorship management and meeting execution.
epiCon AMC provides full management services as well as tailor-made services to associations to assist its clients in achieving their organizational goals.
Receive and record applications; process membership applications and welcome letters; maintain membership directories; maintain member files: dues payments, applications, related records; report on membership at board meetings; develop and update membership database.
Establish and maintain financial accounting system; collect income from dues, workshops, seminars, meetings, advertising; record and deposit all cash, check, and card payments; bill receivables; prepare budget; recommend and monitor investment decisions; monitor actuals against budget; issue checks; maintain journals, ledgers; balance accounts; prepare financial reports; prepare for external audit; file annual reports.
Negotiate contracts; cooperate closely with committee; prepare budget; inspect and select venues; arrange logistics; schedule and make arrangements for speakers, special guests and council members; prepare and mail promotional and registrant confirmation materials; receive and record reservations; communicate with venue, prepare badges for pre-registrants; prepare board and speaker material packets; prepare certificates, plaques, gifts for speakers; handle on-site registration and monitor logistics; prepare final attendance report; make deposits, render invoices.
Prepare board kits including agenda and mail prior to meetings; make logistical arrangements; record minutes of meeting and distribute; maintain minutes files.
Support plans of committees including marketing, strategic planning process; support new business referral service; support insurance and printing programs, awards committee programs (if applicable).
Establishes educational programs, maintains calendar of seminars; establishes certification benchmarks in close collaboration with the clients.
Develop, support and update website and email system, including free e-mail accounts for all association officers.